How to calculate the travel budget

How to calculate the travel budget

This Blog brings together a community of people who love to travel and who organize and plan trips in total autonomy and avoiding any form of intermediation.

We are enterprising people and lovers of freedom but, when organizing a trip, the absence of a true professional can lead to unpleasant consequences and inefficiencies.

For this reason, preparing an accurate and precise "travel budget" helps us understand how to calculate the travel budget in order to avoid nasty surprises once on the road.

To know how to calculate the travel budget we must prepare a budget in which to list all the expenses that we will have to bear to make the trip.

The "travel budget" is the tool that allows you to understand how to calculate the travel budget

Organizing a trip independently is now within everyone's reach. But the (relative) ease shouldn't make you commit gross mistakes!

Making mistakes when we are in the preparatory phase of a trip and are engaged in the study phases to understand how to calculate the travel budget can have irreparable consequences and ruin our holiday irreparably.

But what are the costs to take into account in the travel budget?

First of all, make a premise: do the activities you do or your stay count more on your trip?
What is the main purpose of your trip / vacation?
Only by answering this question will you be able to determine the priority that the entries will have your travel budget.

Come calcolare il Budget di Viaggio

The experiences we live on our travels are the most important thing.


I believe that in all trips the first element to consider (and on which not to save) are the travel experiences and that the first priority to think about will be come pianificare le attività da svolgere in viaggio.

When we start thinking about how to calculate the travel budget we first have to make a list of the experiences we intend to live and which we do not want to give up.

Imagine going to New York to see the Broadway musicals and then realizing that you haven't calculated the cost of tickets for the shows!

Once you have identified the travel experiences to live during your trip, you have to start the research work.
Find contacts with local agents, tourist guides, organizers of excursions, events, activities and start contacting them to ask for quotes, information and book your activities.

Only by doing this will you be sure that you don't miss any of the experiences that prompted you to travel to your travel destination.

As the calendar of your activities begins to fill you will also have all the costs of each individual activity. The sum of all of them represents the first item of your travel budget.

Immediately after the sum of the costs of all the activities you intend to carry out during your trip / vacation you have to think about where to buy travel tickets.

dove acquistare i biglietti di viaggio

Travel tickets are the second priority.
Saving on costs to live unique and unrepeatable travel experiences is unthinkable.
Saving on the cost of travel tickets is one of the ways to keep the total cost of the trip below our available budget.

Another item of your travel budget will be that of overnight stays.
Living expenses (usually) represent the third priority.
You can also save on accommodation costs but only if the experience of being a guest in a tourist facility is not one of the triggers for the trip:

if the trip has as its ultimate goal the stay in a luxury hotel then the overnight stays are among the "activities to be carried out" and have priority over everything.

The articles collected in the category "how to travel using the web”Of this blog you will find numerous articles that advise and suggest the best strategies to find, book and buy your overnight stays during the trip.

The last item in your budget is the one that concerns meals. fourth priority but only if the theme of the trip is not a “food and wine tour”!

I must confess that in my travels meals are often a priority over other items, but my advice is to do everything possible to accurately quantify the costs of all meals, which still represent a good percentage of the entire budget.

How to organize the "travel budget"

In order to put in order the information you will collect during your research, I recommend that you adopt an analytical method to keep everything in order. I use a table:

PriorityActivityCosto
1Boat Excursion50,00
1Flight with hang gliding100, 00
2A / R flight250,00
3Hotel200,00
4Restaurant150,00
1Sting Concert150,00
How to calculate the travel budget

in this way I can always have a precise picture of the expenses that I have to organize and I can subtract or add resources depending on what are the activities to be carried out during the trip and based on the primary purpose of the trip.

Example: if the purpose of the trip is to live adventurous experiences, I can reduce the cost for hotels and restaurants in favor of excursions.
If, on the other hand, my trip is a food and wine tour, I will devote larger portions of my total budget to restaurants and tastings.

The sum of all the items in my "travel budget" will make up the budget I have to use to go from theory to practice and leave for my trip.

I also recommend that you allocate a part of your budget to "emergencies" and keep it as a reserve. Unforeseen events are always lurking and it can happen to discover activities to be carried out only after arriving on site. It is always advisable to have a share of the budget ready for any eventuality.

How to calculate the travel budget: final considerations

Organizing a trip in total autonomy and avoiding any form of intermediation will offer you the advantage of being able to manage your travel program by customizing every aspect and with the utmost freedom to manage your budget according to your priorities.

Buying a trip in a Travel Agency or following the advice of a professional will limit your choices, will force you to follow the program made by others but will have a fixed cost, insurance and guarantees that you can never have alone.
Furthermore, you will not have any unexpected expenses to bear.

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